Medical & aesthetics
Clinics that run themselves
Patient intake and CRM for Australian clinics — Pipedrive, Cliniko, Acuity, WooCommerce and Keap as one system, with reminders and no-show reporting.
Stop paying people to do work software should do.
AI agents and end-to-end workflow automation across your CRM, scheduling, billing and operations. Shipped for clinics, trading firms and growth teams in the US, Australia and Europe.
40+
Workflows shipped
2,000+
Hours saved per year
4–8 wks
Typical payback
99.7%
Workflow uptime
Four ways we put leverage into a business.
01
Workflow automation
Make, Zapier and n8n flows for intake, routing, follow-ups and reporting — with retries and failure alerts built in.
02
AI agents
GPT- and Claude-powered agents that qualify leads, book meetings, answer support on web and WhatsApp, and take calls — trained on your data and rules.
03
CRM & data
Deduping, enrichment and tagging in the background. Pipedrive, HubSpot, Keap, Cliniko and Acuity finally in sync.
04
Custom integrations
When no-code runs out: REST and GraphQL connectors, webhooks, internal tools and cloud functions on AWS, GCP or Cloudflare.
Why it pays
A workflow that runs overnight doesn't ask for a raise.
One mid-sized workflow typically replaces 8–25 hours of manual work a week. It pays for itself in weeks, then keeps paying.
Before
Form data copy-pasted into three tools
Leads waiting 4–6 hours for a reply
Duplicate contacts, missing fields
Weekly reports built by hand
After
One form updates every system in seconds
An agent qualifies and books in minutes
CRM cleaned and enriched automatically
Reports in Slack, Mondays at 9am
−72%
Time spent
3.2×
Faster lead response
For businesses that don't fit a template.
Global trading
Data that crosses borders
Reconciliation, supplier comms and exec dashboards handling thousands of records a day across time zones and currencies.
SMS & community
One-to-many, made personal
Segmented broadcasts, event-driven campaigns and two-way AI replies for clubs and community platforms.
Stack
Tool-agnostic. Fluent in these.
Yours isn't listed? If it has an API, a webhook or a CSV export, we can plug it in. We've integrated 100+ platforms, from Halaxy to MYOB.
- Salesforce
- HubSpot
- Pipedrive
- GoHighLevel
- Keap
- Zoho
- Make
- Zapier
- n8n
- OpenAI
- Claude
- ActiveCampaign
- Mailchimp
- Klaviyo
- Apollo
- Clay
- Instantly
- Cliniko
- Acuity
- Calendly
- Shopify
- WooCommerce
- Xero
- QuickBooks
- Intercom
- Zendesk
- Asana
- Monday.com
- Notion
- Slack
- Twilio
- Typeform
- Airtable
- Google Sheets
From “this is painful” to “it just runs.”
01
Audit
Map the stack, find where time leaks, rank workflows by ROI.
02
Design
Flows, triggers, error states and data models your team can extend.
03
Build
Integrate every tool, add AI where it earns its place, QA before production.
04
Maintain
Monitoring, alerts and fixes when tools change — still running a year later.
Receipts.
“He never said “that can’t be done.” Pipedrive, Acuity, Cliniko, WooCommerce and Keap now work as one system — it transformed how our business operates.”
“The agent handles around 80% of inbound qualification on its own. SDRs only see deals worth their time. ROI in under six weeks.”
“Thousands of messy CRM records, now cleaned, enriched and segmented automatically. Months of manual work runs quietly every day.”
“Complex integrations and Zapier automations, handled with skill and attention to detail. Made our processes far more efficient.”
“Went well beyond the original scope and delivered far more value than expected.”
FAQ
Asked before we start.
How fast can the first automation ship?
Most first workflows go live within two to three weeks of discovery. Multi-tool integrations usually take four to eight.
Do we need to switch CRM?
No. Pipedrive, HubSpot, Keap, Cliniko, Acuity, Airtable or custom builds — we integrate around your stack.
What does an engagement cost?
Most projects start in the low four figures and scale with integrations and AI complexity. Fixed quote after discovery.
Do you maintain workflows after launch?
Yes. Maintenance plans cover monitoring, fixes when tools update, and ongoing optimisation.
Is our data secure?
Least-privilege access, scoped API keys, and no data moving where it doesn’t need to. Happy to sign NDAs and DPAs first.
Do your agents actually do things?
Yes — tool-using agents that read your CRM, write to your scheduler, send messages and escalate to a human when needed.
Let’s build something that runs without you.
A free 30-minute call. We'll audit what you have, tell you honestly what we'd change, and quote a fixed price if it's a fit.